How to Manage Your Guestlist
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      2. Guest Management
      3. How to Manage Your Guestlist

      Create guest list

      In this article you'll learn how to prepare your guest list and upload it to eyevip.

      Table of contents

      Attention: Under Swiss law, you may only send mass emails to contacts if they have given their explicit permission or if you can prove that you have an active business relationship with them. You can find out more at: Compliant handling of address lists.


      Download Excel guest list template

      You can find your guest list and Excel template under Invite in the menu. This Excel file contains the correct column titles and sample values. The template is generated per event and contains all fields that you've activated in the registration form.

      There are two different Excel templates available:

      • Guest list template
        This Excel file contains the minimum information (columns) necessary for the guest list.
      • Guest list template (expanded)
        This Excel file contains all information (columns) available for the guest list.

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      Attention: Don't change the column name and pay attention to the allowed values. Be sure to remove cell formatting, including colors and borders, as well as all formulas.

      Permitted values

      Below you'll find the values to use in Excel when creating your guest list:

      Column required permitted values
      Title no
      Mrs. "f"
      Mr. "m"
      Gender neutral leave empty
      Firstname no all
      Lastname no all
      Email yes valid email address
      Status no
      created "created"
      invited "invited"
      accepted "accepted"
      declined "declined"
      on the waiting list "waitlist"
      present "show"
      absent "no-show"
      Language yes
      German "de"
      German (informal) "de-informal"
      French "fr"
      French (informal) "fr-informal"
      Italian "it"
      Italian (informal) "it-informal"
      Englisch "en"
      Englisch (informal) "en-informal"
       

      Upload guest list

      Once you've prepared your Excel list, you are now ready to upload your guest list.

      1. Click on the Upload guest list button. A window with a form will open.
      2. Select your prepared guest list. If you're uploading someone else's guest list, select the correct name under Guests of.
      3. Click on Upload, to upload the guest list.
      4. After successful upload, the guests will be displayed in the overview under Invite.

      Good to know: Email addresses can be imported once. If you upload duplicates, you'll be notified.

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      Frequently asked questions (FAQ)

      My guest list isn't uploading and I'm not getting an error message.
      What do I do?

      The problem usually lies with the Excel file. Use the following checklist to check your Excel:

      • Have the column labels been changed or are they completely missing?
        If yes, please copy the column name from the guest list template.
      • Were additional columns inserted, which eyevip doesn't recognize?
        If yes, please remove these columns and only use the columns belonging to the guest list template.
      • Were cells formatted with colors or borders?
        If yes, please remove all formatting.
      • Does the file contain formulas?
        If yes, please remove all formulas.

      Should the problem persist, please contact us at support@eyevip.ch.

      Attention: Please do not send us a guest list by email! Use a secure channel, such as SwissTransfer.

      How many files can I upload at once?

      Generally, there is no limit. If your guest list is very large, the uploading process will run in the background and can take several minutes. You'll receive an email as soon as the guest list is available in eyevip.